Location: Plant Services
Hours: Full-Time, Hourly
Pay: $22.11 - $28.44

Job Summary: Manages the overall office operations; required record keeping; reports for payroll; work order and inventory management; and oversight of the purchasing office, procurement of materials and parts cage.

Duties and Responsibilities

• Processes and codes all invoices and communicates in a timely manner with Accounting
• Reviews, codes and posts all credit card charges monthly
• Maintains records for an average volume of 500 work orders per month, including communication to external customers as needed
• Oversees requisition and inventory management systems (Taskmaster and Inflow)
• Manages Plant Services purchasing office and directly supervises the Purchasing Coordinator and Assistant Purchasing Coordinator
• Approves weekly timecards for hourly employees and students, calculates weekly on-call pay and submits to Payroll in a timely manner
• Tracks and records employee hours per project for productivity purposes
• Tracks utility expenditure across campus and communicates to Accounting and Housing for rebilling purposes to leaseholds, student housing, employee housing, etc.
• Manages all files and records for Plant Service including but not limited to the following:
  • General Contractor licenses for current employees making sure they are up to date
  • On-campus building permits
  • Sub-contractor licensure and proof of insurance including workers compensation if applicable
  • Various permits: Boiler room, elevator, etc. for inspection if requested
• Keeps forms, schedules, calendars, spreadsheets, etc. up to date
• Manages petty cash fund and personal charges
• Provides office support duties for the Plant Service Directors
• Manages keys required for campus and housing repairs
• Communicates with staff to resolve emergencies
• Performs all other reasonably business-related functions as assigned

Special Requirements:  Must have an expressed commitment to Jesus Christ, the teachings and mission of the Seventh-day Adventist Church, and be a SDA church member in good and regular standing. Must be able to be a positive representative of Southern Adventist University to the vendors and the public.

Qualifications:  General office managerial skills including proficiency in Microsoft Office.  Must be able to read, write, and speak English fluently.  Must hold a valid U.S. driver’s license with reasonable driving record.

Education and Experience: Minimum of two-year degree in office management or related field and at least five years of office experience.

Physical Demands:  Requires sitting, standing, bending, and reaching and may require lifting up to 40 pounds. 

Skills and Aptitudes:  Ability to be pleasant under pressure and deal with complaints professionally. Be sensitive regarding confidential issues and incidents.  Interpersonal relationship skills essential, with ability to work with employees in a way that promotes team spirit, and the ability to interact appropriately with campus personnel.  Have safety-consciousness and able to promote it within the work force.  Must use care with tools and equipment.

Working Conditions:  Essential tasks are performed under normal office/school conditions with little or no noticeable discomfort. Work area is well lighted and ventilated.  May be contacted after normal business hours, on weekends, or holidays for work needs.