Location: School of Engineering and Physics
Hours: Full-Time, Hourly
Pay: $18.33 - $24.64/hr.

Job Summary:  The office manager manages the diverse operations and needs of the School of Engineering and Physics, including supervising procedural and organizational functions, communications and relations, and support of academic staff.


Duties and Responsibilities:

• Facilitates a welcoming and positive departmental ethos among students, faculty, and guests
• Assists the dean with managing accreditation-related processes
• Assists the dean with industry advisory board communication
• Maintains departmental websites and social media accounts 
• Provides office coverage during regular office hours including handling general departmental phone calls, redirecting messages as necessary, sorting and distributing mail, welcoming visitors, etc.
• Types correspondence, departmental meeting minutes, and specific assignments
• Manages the dean’s calendar including coordinating prospective student visits with Enrollment Management
• Fulfills the building coordinator role for Lynn Wood Hall
• Secures reservations and coordinates food, event tickets, and transportation, and clean-up for events, activities, meetings, and banquets
• Designs posters and promotes events and activities
• Processes new-hire paperwork for adjunct instructors and student workers
• Supports faculty in their role as academic advisors
• Aids full-time and adjunct faculty with campus and departmental operations
• Processes electronic timecards for student workers
• Orients and instructs student workers on office procedures and equipment
• Purchases departmental supplies, subscriptions, equipment, etc.
• Allocates credit card purchases and maintains records
• Assists student workers with care of bulletin boards as needed
• Supervises the use of equipment in the faculty workroom, including servicing of equipment and cleaning of the room
• Performs other business-related functions as assigned
• Other relevant duties as required

Special Requirements:  An expressed commitment to Jesus Christ, the teachings and mission of the Seventh-day Adventist Church, an SDA church member in regular standing.     

Education and Experience:  High school diploma required. Bachelor’s degree preferred.

Qualifications:  Strong communication and customer service skills. Self-directed and efficient professional who assumes ownership of assigned duties. Highly organized, detail-oriented, and creative problem-solver. Flexible and able to maintain a positive disposition while working with internal and external customers. Computer proficiency and ability to efficiently learn new software systems. Working knowledge of office equipment.

Typical Physical Demands:  Requires sitting, standing, bending and reaching. May require lifting up to 25 pounds. Requires manual dexterity sufficient to operate standard office machines such as computers, fax machines, calculators, and telephone. Requires a normal range of hearing and vision.

Working Conditions:  Essential tasks are performed under standard office/school conditions with little or no noticeable discomfort. Work area is well lighted and ventilated.